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Site services

Receptionist / front desk

You are the first face of the site: welcome and sign in visitors, answer calls, book rooms and handle mail and parcels.

Open in the task finder
Executive assistant / office managerSecurity guard / security supervisorCleaning / housekeeping supervisorCanteen / staff restaurant supervisor

Routine

Daily

  • Visitor sign-in and badges
  • Calls, messages, mail and parcels

Weekly

  • Room bookings for the week

Monthly+

  • Update scripts and contact lists

Your kit, task by task

  • Visitor sign-inDaily · Template
    LiveOpen
  • Call & message logDaily · Template
    LiveOpen
  • Mail & parcel logDaily · Template
    LiveOpen
  • Front desk daily handoverDaily · Template
    LiveOpen
  • Meeting room bookingWeekly · Template
    LiveOpen
  • Visitor greeting & etiquette scriptAnnual · Template
    LiveOpen
  • Reception phone-answer scriptAnnual · Template
    LiveOpen

Top pains and how to handle them

Visitor and staff details shared too widely

No personal data stored beyond the device; no sharing links for visitor data. Print or export only what you must keep.

Templates copied from another site

Each template is a starting point: follow local law and your company policy before use.