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Finance & cost control

AP / AR clerk

You make sure suppliers are paid correctly and on time, and customers pay what they owe. Most of the work is matching documents and chasing differences.

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Finance manager / controllerCost accountantBudget analystManagement accountant (operations)

Routine

Daily

  • Match invoices to PO and goods receipt
  • Post customer receipts and chase overdue items

Weekly

  • Payment run preparation
  • Expense claim check
  • Customer statement review

Monthly+

  • Ledger reconciliations for the month-end close
  • Receivable and payable days update

Your kit, task by task

  • Three-way match checkDaily · Checklist
    LiveOpen
  • Expense claim logWeekly · Calculator
    LiveOpen
  • Weekly cash flow forecastWeekly · Calculator
    LiveOpen
  • Working capital days (DSO, DIO, DPO)Monthly · Calculator
    LiveOpen
  • Month-end closeMonthly · Checklist
    LiveOpen

Top pains and how to handle them

Invoices without a PO

Send them back to the buyer; do not create a PO after the fact without approval.

A supplier asks to change bank details by email

Confirm by calling a known contact before any change; this is a common fraud pattern.